RoostRoughcut · Guest stay operations

Host-to-Cohost Handoff

Pass along the confirmed details and communication work needed for this stay. Keep this sheet brief; use the existing booking conversation for message history.

Rental or unit label (if useful)

Internal stay reference (if useful)

Handoff date

Keep access information off this sheet. Do not write door, lockbox, alarm, Wi-Fi, or any other access or security codes here. Share access instructions only through your approved secure channel. Do not add guest contact details or personal information the cohost does not need.

01 · Confirmed stay context

Confirmed

Record only details confirmed in the reservation or message history. A first name or initials are enough for guest recognition when needed.

Confirmed guest and stay details for the cohost
Detail	Confirmed context	Where / when checked
Guest recognitionFirst name or initials only, if useful
Stay datesCheck-in and check-out; times only if confirmed
Party sizeInclude only if useful for this handoff
Agreed plans or requestsOnly what the cohost needs to carry out

02 · Open communication & follow-up

Still needs a reply or action

Note the topic, not private message text. Mark what is pending and give the cohost a next step, owner role, and check-by time.

Open guest communication and follow-up tasks
Message topic or task · last sent / asked	Current status	Next step · owner role · check by
	Awaiting a reply Follow-up needed
	Awaiting a reply Follow-up needed
	Awaiting a reply Follow-up needed

Before handing off: confirm pending items have a clear next check, and keep full message history in the booking platform. This worksheet is a quick reference, not a place to store guest contact details or access instructions.